Position Summary
The Business Operations & Finance Manager is responsible for overseeing the company’s financial operations, payroll, human resources administration, and general office management. This role ensures accurate financial reporting, regulatory compliance, and smooth day-to-day business operations. The ideal candidate is highly organized, detail-oriented, and experienced in multi-state payroll, accounting processes, and administrative management.
This is a part-time position, with an anticipated commitment of 8-10 hours per week.
Key Responsibilities
Bookkeeping & Accounting
- Set up and manage client projects within accounting systems
- Generate and issue client invoices
- Apply and track client payments
- Monitor and record company expenses
- Reconcile bank and credit card accounts
- Process annual 1099 forms for contractors
- Maintain accurate and organized financial records
Accounts Payable (AP)
- Process and pay bills in a timely manner
- Manage vendor and contractor payments
- Maintain vendor records and payment schedules
Accounts Receivable (AR)
- Monitor outstanding invoices and collections
- Communicate with clients regarding payment status
- Maintain accurate receivables records
Financial & Project Reporting
- Prepare company financial reports
- Track project budgets and profitability
- Provide financial insights to leadership for decision-making
Payroll Management
- Process and approve bi-weekly payroll
- Administer payroll taxes and compliance for Georgia, Tennessee, and Colorado
- Maintain payroll records and ensure regulatory compliance
Office Administration
- Purchase and manage office equipment and supplies
- Coordinate and manage annual building inspections
- Monitor and distribute incoming mail
- Provide general administrative support to leadership
Insurance & Compliance
- Manage company insurance policies
- Coordinate annual insurance audits
- Ensure proper documentation and compliance
Human Resources
- Set up and onboard new employees
- Manage employee files and records
- Administer employee benefits
- Track and process commissions
- Support HR compliance and documentation
Media & Vendor Relations
- Serve as liaison with media vendors
- Obtain pricing and manage advertising placements
- Maintain vendor relationships and contracts
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
- 3–5+ years of experience in accounting, payroll, HR, or business operations
- Experience with multi-state payroll processing
- Strong understanding of bookkeeping and financial reporting
- Proficiency in accounting and payroll software
- High attention to detail and strong organizational skills
- Excellent communication and vendor management skills
Hiring Terms
- Part-time
- Compensation: $40/hour
