Business Operations & Finance Manager

Position Summary

The Business Operations & Finance Manager is responsible for overseeing the company’s financial operations, payroll, human resources administration, and general office management. This role ensures accurate financial reporting, regulatory compliance, and smooth day-to-day business operations. The ideal candidate is highly organized, detail-oriented, and experienced in multi-state payroll, accounting processes, and administrative management.

This is a part-time position, with an anticipated commitment of 8-10 hours per week.

Key Responsibilities

Bookkeeping & Accounting

Set up and manage client projects within accounting systems
Generate and issue client invoices
Apply and track client payments
Monitor and record company expenses
Reconcile bank and credit card accounts
Process annual 1099 forms for contractors
Maintain accurate and organized financial records

Accounts Payable (AP)

Process and pay bills in a timely manner
Manage vendor and contractor payments
Maintain vendor records and payment schedules

Accounts Receivable (AR)

Monitor outstanding invoices and collections
Communicate with clients regarding payment status
Maintain accurate receivables records

Financial & Project Reporting

Prepare company financial reports
Track project budgets and profitability
Provide financial insights to leadership for decision-making

Payroll Management

Process and approve bi-weekly payroll
Administer payroll taxes and compliance for Georgia, Tennessee, and Colorado
Maintain payroll records and ensure regulatory compliance

Office Administration

Purchase and manage office equipment and supplies
Coordinate and manage annual building inspections
Monitor and distribute incoming mail
Provide general administrative support to leadership

Insurance & Compliance

Manage company insurance policies
Coordinate annual insurance audits
Ensure proper documentation and compliance

Human Resources

Set up and onboard new employees
Manage employee files and records
Administer employee benefits
Track and process commissions
Support HR compliance and documentation

Media & Vendor Relations

Serve as liaison with media vendors
Obtain pricing and manage advertising placements
Maintain vendor relationships and contracts

Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
3–5+ years of experience in accounting, payroll, HR, or business operations
Experience with multi-state payroll processing
Strong understanding of bookkeeping and financial reporting
Proficiency in accounting and payroll software
High attention to detail and strong organizational skills
Excellent communication and vendor management skills